One of the most important aspects of RACE RESULT 12 is the management of participant data, this includes a range of default fields and functions but also allows you to store or calculate your own custom fields and functions. To simplify the work flow you can enable / disable certain default fields and also control how these fields behave when editing through the Participants Window.

Default Fields

Define some general settings for data handling in the Participants Window. Activate or deactivate standard fields and define if these are mandatory or not. If mandatory fields are not filled in the Participants Window, they are highlighted with a red bar and a warning will show when trying to save. Note that for the Online Registration mandatory fields can be defined separately.

Input Assistance / Settings

Control how data should be handled when entering/editing participants directly in the Participants window. When Age Group changeable is enabled then the Age Group can be manually changed, which can be useful if working with overlapping Age Groups - but note that this will be overridden if the Age Groups are recalculated at a later time. You can also disable Agender if that shouldn't be used throughout the event file.

Bib Numbers

These settings decide how the system handles bib numbers.

Assigning Bib Numbers

By default, the highest bib number +1 will be proposed when entering a new participant. However, there are two more options: First free bib number proposes the smallest unused bib number and No Proposal forces you to enter a bib number manually before entering the participant's data in the Participants Window.

If you do not want to allow certain bib numbers, enter these in the input box Exclude Bib Numbers. Then, these will not be proposed.

Bib Ranges

A Bib Range assigns a certain range of bib numbers to one contest. Having defined bib ranges, there are two options:

After entering a bib number for a new record in the Participants Window, the contest according to the bib range settings will be selected. For this option select Use bib ranges to propose contest.
After selecting a contest for a new participant in the Participants Window, a bib number from the bib range will be assigned to the participant. Therefore select the option Use bib ranges to propose bib number.
You can also temporarily ignore bib ranges.

Also, you can define different start times per bib range.

Bib Number Visualisation

The bib number visualisation creates a table with all bib numbers available for each Contest according to the Bib Ranges setup. The bib numbers may be shown in 3 different colours.

White - The bib number is already assigned
Green - The bib number is not assigned yet
Red - The bib number is assigned but the participants Contest does not match the Bib Ranges set

Additional Fields

If you want to collect additional data, you can define an unlimited number of additional fields to store participant data.

Each additional field has a type which change the input and display characteristics of the field:

Text Field
Creates a text box for typing any text value

Drop Down
Creates a drop-down field to select a pre-defined value from the provided selection values. Selection values should be entered as a list of semi-colon separated values, the first of which can be empty to offer an option for no value or to prevent pre-filling of the field (e.g. ;S;M;L;XL).

Check Box
Creates a check box to mark a value as yes or no, returned as either 1 or 0.

Number (Integer)
Allows only numerial input of whole numbers

Number (Decimal)
Allows only numerical input of any decimal value

Date
Creates a date entry field in registration forms / kiosks, only accepts date values which should be formatted according to your date format settings.

Currency
Allows only numerical input with a maximum of 2 decimal places.

Country
Creates a drop-down pre-filled with a list of available countries.

Once a type is chosen each field should have a precise name, which must be unique, and a meaningful label which will be displayed in the Participants window and used as a default column label in outputs.

Opening the extended settings provides the following additional options:

Active
Whether the field is activated and should be displayed in the Participants window.

Mandatory
If the field should be considered mandatory

Default Value
The default value in the field when creating new participants

Placeholder
A placeholder text displayed in the input when empty

Min Length
The minimum length of the value for the field

Max Length
The maximum length of the value for the field

User-Defined Fields / Functions

Creating your own Fields and Functions allows you to quickly and easily call specific data without creating a long expression each time. User-Defined Fields/Functions are normally used with other data fields or are used to return the same for every participant.

Some default User-Defined fields are available when creating a new file, such as MaleFemale which converts Gender to the full gender label. These default fields can be updated as you prefer.

When creating User-Defined fields the Expression must be formatted as a RACE RESULT 12 Expression.

When writing functions which should take additional parameters then the field name should use brackets around a semi-colon separeted list of identifiers (e.g. Function(x;y) creates a function with 2 parameters x and y).

Parameters can be accessed inside the function by wrapping them in square brackets (e.g. [x] and [y]).

e.g. YesNo(x) - if([x];"Yes";"No") is normally used with Check Box values to return "Yes" or "No" in an Output List if the value of [x] is 1 or 0.

It can also be useful to write a note for each function to describe it's purpose or how it should be used.